Knowledge Sharing

Understand, Record, Celebrate and Share

The Knowledge Sharing workshop is designed to help everyone understand, record, celebrate and share one key person’s experience and expertise.

It is useful for sharing knowledge when a team member is leaving, retiring or changing roles, ensuring there are no gaps in knowledge or experience. 

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Workshop Overview


1/2 day (4 hours)



Online or In-house, at the location of your choice



Number of delegates

min 6 - max 12 delegates
(this Team Workshop would work with more or fewer if necessary)

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Knowledge Sharing Workshop

This enjoyable and participative 4-hour workshop helps and guides team members to succinctly share experiences, map their unique knowledge footprint and record the important aspects of the planned handover of essential tasks.

This professionally facilitated process helps to summarise and celebrate their career, enables knowledge transfer through the highly stimulating 'Future Backwards' exercise and helps everyone plan the next steps together. It is a workshop which celebrates the achievements of a colleague as they are about to move to another job, role or retire.

This workshop is complimented by and employs many techniques used in our Storytelling for Engineers workshop, if you are interested in a combination workshop please get in touch

How Oxford Creativity delivers your Knowledge Sharing workshop

This workshop has been researched, developed and designed to create a memorable and enjoyable experience that invokes enthusiastic participation. It follows a structured process with clear results, while still feeling relaxed and spontaneous. 

A Pre Workshop Call is conducted at least a week before the workshop to assists the live building of Timeline and Footprint maps, and helps the leader take part in the process more confidently. 

Workshop  Timings 

  • 09:00 - 10:00 Timeline 
  • 10:00 - 10:15 Break
  • 10:15 - 11:15 Stories 
  • 11:15 - 11:30 Break
  • 11:30 - 12:30 Footprints
  • 12:30 - 13:00 Actions and Review

Participatory Narrative Inquiry structure 

All the participants, engage with the leaver in order to reveal the knowledge that they have accumulated, which is communicated in the form of anecdotes and stories. ‘Inquiry’ refers to the way in which the participants then make sense and meaning of the stories, select important knowledge and are able to uncover further useful knowledge, following the steps:

  • PROBE – to make any hidden knowledge visible to the group
  • SENSE – to enable assessment of the importance of this knowledge
  • RESPOND – to select future actions 

What benefits does this workshop deliver?

  • Capture the key person's unique history and stories in a way that helps everyone participate and record their own impressions
  • Transfer knowledge from the person leaving to their team in a story form that is easy to store and recall. By telling the story of their experiences at work the leaver creates a record of their knowledge which can then be shared, and tasks allocated to their team and successors
  • Improve the Knowledge Management capability of your organisation
  • Create a Map of the timeline, stories and footprints and log the recommended actions at personal, team and organisational levels

Who should book?

  • Anyone taking over responsibility for a work area
  • Peers who can add and question the events as they are remembered and shared
  • More recent staff who can ask questions from a different viewpoint, do all the scribing and learn in the process 
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Register your interest and we will contact you to discuss your requirements